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Fiscal Assistant III
GAINESVILLE FL 32603
Category: Other
  • Your pay will be discussed at your interview
  • Apply nowJob no: 507075
    Work type: Staff Full-Time
    Categories: Business/Accounting/Finance
    Department: 60470000 - AG-WILDLIFE ECOLOGY / CONSERV

Job code: lhw-e0-88365509

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University of Florida

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  Job posted:   Sun Apr 15, 2018
  Distance to work:   ? miles
       
  1 Views, 0 Applications  
 
Fiscal Assistant III
Fiscal Assistant III
Fiscal Assistant III

Job Description:

Responsible for reviewing and approving all PCard charges made by the Cervidae Health Research Initiative administrator and the field crew and submitted to the business office. Serves as the backup to Fiscal Assistant II in all aspects of departmental p-card transactions. Reviews each PCard purchase for signatures, receipt details and accounting information prior to approving in the PCard module. Runs a query report identifying all outstanding PCard charges on a regular basis and contacts PCard holders by email when documentation or explanation/clarification is required. Runs a separate query report to identify voucher numbers associated with approved PCard invoices. Scans up all voucher/invoice images into the myUFL financial module as a permanent record


Travel: Responsible for processing all the department's travel authorization and travel expense reports, travel advances and cash expense reports in a timely and accurate manner ensures receipts are correctly coded, scanned and proper proper record retention is maintained in accordance with UF compliance guidelines.


Maintains the Department's Vehicle Service Center's monthly mileage logs and account reimbursement. This includes processing expense to revenue transactions (E2R's) charging proper projects as identified on vehicle log reports. Maintains the vehicle list and updates appropriate campus offices with new data. Submits or modifies purchase orders to PPD as vehicles are added. Reviews the monthly PPD invoices for all WEC vehicles gas and repair charges.


Purchasing & Payment of Invoices: assists with the preparation and processing of requisitions, change orders, expense refunds and other related accounting materials according to University's established protocols. Gathers signature approval from supervisor. Works closely with faculty, staff and graduate students on setting up new vendors in the system and confers directly with the vendors about completing the necessary sign up documents. Submits vendor invoices for payment via the accounts payable module. Scans up copies of invoices within PeopleSoft.


Approval of all transactions entered and staged by the Fiscal Assistant II in the department. This

position will serve as the second level within the department to ensure accuracy on all purchasing card and COR payments as well as myUFMarket requisitions.


Researches, analyzes and resolves complex accounts transaction problems once they are identified. Classifies, records, and summarizes numerical data and financial data. This is done for LBR funds and will be performed on other funds within the department as needed. Will also provide training as needed and for new graduate assistants on the p-card, travel and vehicle service center transactions for the department.


Monitor aging reports on travel expense reimbursements. Follow up with Fiscal Assistant II as needed to assure all travelers are reimbursed as quickly as possible. Cancel travel authorizations when necessary. Verify entries made to departmental accounting spreadsheets to facilitate fund reconciliation. Create and maintain spreadsheets as requested on special projects. Work with multiple departments to ensure the CHeRI projects are in compliance with all UF policies and procedures.


Provides secretarial support to the department administrative office, as needed. This includes greeting visitors, answering phones, copying, faxing, receiving packages, running errands on foot or by department vehicle, and handling specific requests.



Advertised Salary:

$15.00 to $17.00 per hour



Minimum Requirements:

High school diploma or equivalent and five years of general accounts transaction experience. Appropriate college course work or vocational/technical training may substitute at an equivalent rate for the required experience.



Preferred Qualifications:

Preference will be given to current UF employees who have earned or are working toward the Fiscal Management Certificate and who are qualified for the appropriate security roles necessary for functions of this position. Must be knowledgeable of and have experience with the fiscal processes at the University and possess a basic understanding of accounting principles.


Must have experience with Microsoft Word, Excel and Outlook and can work independently with minimal supervision. Must be professional, communicate information accurately and effectively, have good interpersonal skills, independent judgment, initiative, and sound decision making. Must have ability to multi-task, organize, and work within deadlines.



Special Instructions to Applicants:

In order to be considered, you must upload your cover letter and resume.


Applications must be submitted by 11:55 p.m. of the posting end date.


This position is eligible for veteran's preference. If you are claiming veteran's preference, please upload a copy of your DD 214 Member Copy 4 with your application for consideration. See ourVeteran's Preference Page for more specific information.



Health Assessment Required:No







Advertised:13 Apr 2018Eastern Daylight Time

Applications close:20 Apr 2018Eastern Daylight Time


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